The Openbravo SSMS system is built around two fundamental elements that drive all warehouse operations: tasks and documents. Understanding these core concepts is essential for effectively using the system, as they form the foundation of how work is organized, executed, and tracked throughout your warehouse operations.
These elements work together to create a comprehensive workflow management system where the system can automatically generate work instructions while also allowing users to initiate their own processes based on operational needs.
Core elements
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Tasks are specific commands for operators to execute, such as receiving or moving products in determined quantities. These are automatically generated from documents or existing stock and create corresponding documents when confirmed. Tasks can be confirmed manually or automatically based on operational needs.
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Documents allow users to give instructions to the system that provide control over warehouse operations. Common types include distribution orders, purchase orders, sales orders, delivery notes, goods movements, and requisitions. Documents allow users to manually inform the system about inventory needs and operational requirements.
Relationship between tasks and documents
Tasks and documents work together in a complementary cycle:
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Document creation: Users create or receive documents that define what work needs to be done.
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Task generation: The system analyzes documents and generates specific tasks for operators.
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Task execution: Operators complete tasks using mobile devices.
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Document completion: Confirmed tasks automatically update or create new documents.
This relationship ensures that all warehouse activities are properly documented while providing operators with clear, actionable work instructions.